Main Duties:

– Answer and direct phone calls
– Organize and schedule meetings and appointments
– Maintain contact lists
– Produce and distribute correspondence memos, letters, faxes and forms
– Assist in the preparation of regularly scheduled reports
– Develop and maintain a filing system
– Order office supplies
– Submit and reconcile expense reports
– Provide general support to visitors
– Provide information by answering questions and requests
– Take dictation
– Handle multiple projects
– Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
– Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies
– Contribute to team effort by accomplishing related results as needed
– Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
– Cover the reception desk when required
– Maintain computer and manual filing systems
– Handle sensitive information in a confidential manner
– Take accurate minutes of meetings
– Coordinate office procedures
– Reply to email, telephone or face to face enquiries
– Develop and update administrative systems to make them more efficient
– Resolve administrative problems
– Answer telephone calls and pass them on
– Manage staff appointments
– Coordinate repairs to office equipment
– Greet and assist visitors to the office
– Photocopy and print out documents on behalf of other colleagues.

Job Requirement:

– Degree in relevant fields from respectful university
– Professional proficiency in Chinese & English and Khmer, both written and verbal communication, are strongly required.
– Strong ability to coordinate and interact with all team members
– Good proficiency in computer literacy (Microsoft Word, Excel, Power Point, Outlook, Internet Searching etc.)
– Must be able to work with flexible hours and tasks
– Must be service-minded and solution-oriented individual
– Must be responsible, self-motivated, and high committed individual