Key Responsibilities
– Internal/External Interactions:
o Internal
– All departments and business units, in particular with finance
– Board members
o External
– SECC, CSX
– Various Ministries in Cambodia, i.e. Revenue department, Consular, Embassies
– Overseas i.e. shareholders, board members
– Law firms
・ Functional Responsibilities:
– Communication with directors, shareholders, stakeholders, Government and Regulators, Authorities, etc.
– To ensure all notices and disclosures (periodic and continuous) are properly made to the CSX/SECC.
– Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
– Organizing, preparing agendas for minutes of board meetings and annual general meetings (AGMs) for Cambodian companies
– Maintaining statutory books, secretarial records, including registers of members, directors and secretaries
– Developing and overseeing the systems that ensure the company complies with all legal and statutory requirements
– Take action for the legalization matter with Department of Consular or the Embassies
– Registering Ministry of Commerce/CDC/General Department of Taxation on any establishment or amendment
– All work relating to change of directors, capital increase, share transfers and other corporate matters in Cambodia
– To ensure that the organization complies with its governing document, company rules, and any other relevant legislation or regulations.
– To ensure that the organization pursues its objects as defined in its governing document.
– To ensure the organization applies its resources exclusively in pursuance of its objects.
– Circulate notices of meetings, agendas and minutes of the annual general meeting and any special or extraordinary general meetings and supporting papers in good time.
– Filling of various documents/returns as required under the provisions of the Law on Commercial Enterprises.
– Proper maintenance of books and registers of the company as required under the provisions of the Law on Commercial Enterprises.
– To carry on correspondence with the directors of the company on various matters.
– To record the minutes of the proceedings of the meetings of the directors.
– Arranging board/general meetings and preparing minutes thereof.